Admin Coordinator

Responsibilities

• Maintain and organize master task lists, deadlines, and follow-ups for executives
• Manage personal and professional calendars, including school activities and appointments
• Track bills, invoices, receipts, and expense documentation for bookkeeping
• Organize travel logistics, including itineraries, confirmations, and packing lists
• Maintain trackers for hiring, onboarding, renewals, and contract expirations
• Prepare weekly status reports covering completed work, pending approvals, and upcoming deadlines
• Create, format, and update presentation decks and marketing assets
• Research business opportunities, including restaurants, hotels, and hospitality groups
• Assist with internal event planning and administrative coordination

Requirements

• Proficiency in English (CEFR level)
• Advanced skills in Google Workspace (Docs, Sheets, Calendar)
• Experience with spreadsheet and presentation software
• Strong task management and project coordination skills
• Experience with travel coordination and logistics
• Basic bookkeeping and expense tracking experience

Preferred Qualifications

• Experience supporting executives or high-level personal assistants
• Familiarity with hospitality, wine, or consumer brands
• Experience maintaining CRM or tracking systems
• Ability to handle confidential information with high discretion
• Proactive approach to identifying risks and upcoming deadlines

Benefits

• Competitive salary and 13th-month pay
• 12 days of Paid Time Off (PTO) and 12 paid US holidays
• Comprehensive healthcare and life insurance
• Maternity and paternity leave
• Mental health support and wellness resources
• Milestone gifts, birthday treats, and team experiences

About the Company

Coconut connects founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins: clients achieve their goals, and our virtual professionals find purpose and growth in their work.