Admin Officer

Responsibilities

• Provide administrative support to the leadership team, including calendar management, meeting logistics, travel arrangements, and site visits
• Coordinate onboarding and access processes for new hires, visitors, and contractors, including gate passes and security clearances
• Support security-related administrative activities and ensure compliance with internal procedures
• Maintain records and document repositories with proper version control and filing
• Liaise with PRO and Government Affairs functions for permits and documentation follow-up
• Support purchase requisitions and invoice follow-up, coordinating with Finance and Procurement
• Coordinate office supplies, facility requests, and general site administrative needs
• Prepare basic reports, trackers, and presentations as required by leadership
• Ensure professional communication with internal departments and external stakeholders

Requirements

• 5 years in administrative roles, preferably supporting operations or defense/industrial/manufacturing environments
• Experience coordinating site access, gate passes, or security-related administrative processes
• Proficiency with Microsoft Office tools (Outlook, Excel, PowerPoint, Teams)
• Ability to handle confidential information with discretion and professionalism
• Strong organizational skills and ability to work independently

Preferred Qualifications

• Exposure to PRO activities and/or government affairs documentation
• Familiarity with internal corporate processes within EDGE Group or similar regulated organizations