Administrative Assistant & Front Desk Officer

Responsibilities

• Serve as the first point of contact for members, visitors, and incoming calls
• Manage the reception area, office supplies, and meeting room bookings
• Handle incoming/outgoing correspondence, courier shipments, and deliveries
• Provide administrative support to the Business Operations Director and wider team
• Draft, format, and proofread internal and external documents and presentations
• Manage calendars, schedule meetings, and coordinate appointments
• Provide on-ground logistical support during events, including guest registration and VIP coordination
• Act as a liaison between internal departments to ensure timely information flow

Requirements

• Exceptional organizational and time-management skills
• Strong written and verbal communication skills in English
• Arabic language skills are an advantage
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Professional presentation and confidence interacting with high-profile guests
• Ability to multitask and prioritize effectively under pressure
• Discretion and professionalism in handling confidential matters
• Familiarity with event coordination or logistics support is a plus