Administrative Assistant (SoB and ACE)

Responsibilities

• Provide day-to-day administrative support to School of Business faculty and Department Chairs
• Organize course materials, handouts, and examination papers
• Coordinate logistics for ACE incubation cohorts, including scheduling and venue booking
• Support the delivery of ACE programs and flagship events such as Startup Expo and Demo Day
• Manage event registration, venue arrangements, and on-the-day activities
• Serve as the first point of contact for the School of Business and ACE, handling enquiries from students, faculty, and partners
• Maintain accurate electronic and physical files, databases, and records
• Prepare letters, memoranda, presentations, and reports using Microsoft Office
• Handle confidential information securely in accordance with university policies
• Coordinate with university offices, external partners, and vendors for administrative requirements

Requirements

• Bachelor's degree in Business Administration, Management, Marketing, Entrepreneurship, or a related field
• 2-3 years of administrative, program, or event coordination experience
• Strong organizational skills and excellent attention to detail
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
• Ability to manage multiple tasks and prioritize competing requirements
• Good written and verbal communication skills
• Ability to handle confidential and sensitive information with discretion

Preferred Qualifications

• Recognized office administration or IT certification
• Training or certification in event coordination
• Experience working in a university, incubator, or entrepreneurship center
• Familiarity with CRM or database systems and social media platforms
• Arabic language proficiency

About the Company

The American University of Ras Al Khaimah (AURAK) is an independent co-education institution of Higher Education that provides an integrated American-style, undergraduate and graduate education in the UAE.