Administrative Officer

Responsibilities

• Provide administrative and secretarial support to the Library and Learning Commons department
• Organize and schedule meetings, workshops, and take minutes
• Liaise with students, faculty, staff, and visitors on behalf of the Director
• Manage electronic and paper filing systems and office procedures
• Handle internal and external correspondence and general queries
• Coordinate facilities, hospitality, and special events for library activities
• Order stationery, supplies, and equipment, including obtaining vendor quotations
• Process invoices and track fund expenditure using Excel
• Maintain the Director's appointment calendar
• Support librarians by booking classrooms and communicating with partners
• Engage in Public Services unit activities, including service desk duties

Requirements

• Bachelor's degree or equivalent combination of education and experience
• Minimum 2 years of experience in a customer-focused environment
• Proficiency with Microsoft Office Suite
• Ability to multitask, plan, and organize events and office procedures
• Strong oral and written communication skills
• Ability to travel between Abu Dhabi and Dubai
• High degree of accuracy and attention to detail
• Ability to work independently and maintain confidentiality

Preferred Qualifications

• Work experience in an academic institution or library
• Fluency in both Arabic and English (bilingual)

About the Company

Zayed University is an equal opportunity employer committed to hiring a diverse workforce and maintaining a smoke-free workplace environment.