Administrative Specialist CL

Responsibilities

• Provide administrative support to internal teams and managers
• Manage and organize documents, records, files, and databases
• Process and maintain accurate administrative information and data
• Prepare, format, and update reports, spreadsheets, presentations, and other documents
• Manage emails, calendars, meetings, appointments, and routine administrative requests
• Coordinate information and tasks between internal teams and external contacts
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion
• Perform data entry and verify information for accuracy and completeness
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required
• Maintain organized digital filing and document management systems
• Support onboarding, internal processes, and other administrative projects
• Identify administrative issues and recommend improvements to processes and workflows
• Ensure company policies and administrative procedures are followed consistently
• Maintain confidentiality when handling sensitive business and employee information
• Provide timely and professional support to employees, managers, and external contacts

Requirements

• Previous experience in administrative support, office administration, operations, coordination, or a similar role
• Experience managing documents, records, data, schedules, and administrative processes
• Strong computer and digital skills
• Ability to work independently and collaborate effectively with remote teams
• Strong attention to detail and ability to meet deadlines
• Ability to manage multiple priorities in a fast-term environment
• Reliable internet connection and a suitable setup for remote work
• Professional, proactive, organized, and dependable attitude
• English proficiency is required if the position involves communicating with English-speaking teams, clients, or stakeholders