CPT-11540 Executive & Personal Virtual Assistant

Responsibilities

• Manage and organize professional email inboxes and draft routine responses
• Coordinate professional and personal calendars, including meeting scheduling and reminders
• Convert unstructured information from WhatsApp or voice notes into structured task lists
• Provide end-of-day summaries and maintain visibility of long-term goals
• Coordinate personal appointments, bookings, and lifestyle arrangements such as transportation and cleaning
• Assist with travel arrangements and maintain a detailed personal preference profile for the client
• Support the coordination of the client's apartments and lifestyle requirements
• Format recurring reports and presentations using existing templates and brand standards
• Handle highly sensitive and confidential information through authorized systems only

Requirements

• Previous Executive Assistant, Personal Assistant, or senior administrative support experience
• Proficiency in email and calendar management
• Strong written and spoken English
• Experience with Microsoft Outlook and Microsoft 365
• Ability to manage highly time-sensitive and frequently changing schedules
• Strong task-triage and information-structuring skills
• Experience with PowerPoint and Excel preferred
• Ability to work independently and maintain discretion with confidential information

About the Company

20four7VA provides offshore independent contractors to deliver remote services to clients worldwide, focusing on developed markets such as the United States, the United Kingdom, Canada, and Australia.