Executive Assistant & Business Operations

Responsibilities

• Own the CEO's calendar, priorities, and deadlines end-to-end
• Filter requests and act as gatekeeper for the CEO
• Run the agency's leadership cadence, including weekly meetings and quarterly planning
• Track priority projects and client commitments across departments to flag delivery risks
• Coordinate with Finance on invoicing and HR on hiring pipelines
• Maintain company licenses, registrations, and renewal calendars
• Build and maintain SOPs, playbooks, and templates to improve operational efficiency
• Support the CEO on strategic initiatives, partnerships, and new business lines
• Handle sensitive commercial and legal information with strict confidentiality

Requirements

• 4+ years as an Executive Assistant, Chief of Staff, or Business Operations Coordinator
• At least 2 years supporting a founder or C-level executive
• Excellent written and spoken English
• Professional business Arabic (written and spoken)
• Strong command of Google Workspace and project management tools
• Knowledge of UAE business administration, including licensing and visas
• Based in Dubai with flexibility for occasional travel

About the Company

YAZ Media is a group of five specialist agencies—YAZ Creative, YAZ Social, YAZ Communications, YAZ Production, and YAZ Technology—helping brands and institutions communicate effectively across the GCC region.