Executive Assistant - Construction Industry

Responsibilities

• Manage executive diaries, appointments and schedules, resolving conflicts
• Manage correspondence and calls on behalf of senior leaders
• Arrange travel, accommodation, transport and itineraries
• Coordinate meetings, prepare agendas and papers, take minutes and track actions
• Prepare and proofread reports, presentations and correspondence
• Coordinate with clients, contractors, consultants, suppliers and project teams
• Organise project documentation, maintain records and support deadlines
• Coordinate site visits and project meetings
• Process expenses, invoices and purchase requests per company procedures
• Manage confidential information and maintain accurate filing systems

Requirements

• Extensive experience as an Executive Assistant in the construction industry
• Strong diary management, organisational and time-management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office including Outlook, Word, Excel and PowerPoint
• Discretion, sound judgement and strong attention to detail
• Ability to work independently and collaboratively

Preferred Qualifications

• Relevant qualification in Business Administration, Office Management or a related field