Executive Personal Assistant

Responsibilities

• Manage and organize the Chairman's calendar, appointments, priorities, and schedule
• Organize complex international travel, including flights, accommodation, transportation, and itineraries
• Prepare meeting agendas, presentations, reports, and briefing materials
• Manage incoming communications and coordinate appropriate actions or responses
• Track the Chairman's instructions, commitments, and deadlines
• Coordinate with senior management and internal departments
• Communicate with external stakeholders, including Board members, clients, and business partners
• Draft and format executive correspondence and business communications
• Handle sensitive and confidential business matters with professional discretion

Requirements

• Bachelor's degree (Master's degree preferred)
• Minimum of 5 years of experience supporting a Chairman, CEO, or C-level executive
• Excellent written and spoken English with strong business writing skills
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and Adobe Acrobat
• Ability to use AI tools and task management systems to organize work
• Flexibility to work outside standard business hours

About the Company

PIPECARE Group offers comprehensive In-Line Inspection Services to identify and size pipeline threats using advanced technologies such as Magnetic Flux Leakage, Transverse Field Inspection, and Ultrasound to ensure pipeline integrity.