Office Administrator
ADIB · Dubai
On-site · DubaiFull TimeSeniorFinance & Banking
Posted 3 hours ago3h agoApply link checked 2 hours ago
Why we think you can apply
- Employer country
- United Arab Emirates · Dubai
- Hiring model
- UAE-based role · the employer hires in the UAE
- Work from
- Dubai · on-site
- Time-zone overlap
- Gulf Standard Time · none needed
Posted 3 hours ago · apply link checked 2 hours ago
About the role
Responsibilities
- Manage external contacts for the Business Banking Head and track priority communications
- Design, maintain and secure filing systems; transfer and dispose records per retention schedules
- Report daily correspondence with service providers and business partners to the Business Banking Head
- Manage service staff, temp staff and client receptionists
- Handle internal memos and external communications with service providers
- Consolidate team performance appraisals and coordinate with HR
- Manage office expenses, premises issues with Facility Management, and IT onboarding
- Coordinate interview appointments and recruitment agencies for the Business Banking Head
- Oversee team events and handle leave and training plans
- Manage business continuity planning, implementation and testing for the unit
Requirements
- Minimum 6 years of experience in a professional services environment
- Strong administrative and vendor-handling background
- Excellent calendar management, including complex executive meetings
- Understanding of internal bank processes and facility management
- Strong organizational and strategic planning skills
- Time management and task prioritization
- Ability to maintain high confidentiality
- File and document management
- Problem solving and expectation management
- Good communication and interpersonal skills; fluent in English and/or Arabic
About the Company
- ADIB is a bank based in the United Arab Emirates.
What we look for
- Minimum 6 years of experience in a professional services environment
- Strong administrative and vendor-handling background
- Excellent calendar management, including complex executive meetings
- Understanding of internal bank processes and facility management
- Strong organizational and strategic planning skills
- Time management and task prioritization
- Ability to maintain high confidentiality
- File and document management
- Problem solving and expectation management
- Good communication and interpersonal skills; fluent in English and/or Arabic
vendor managementRecruitmentDocumentationCalendar Managementbusiness continuityFacility ManagementFile and Document Management
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ADIBDubai
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