Office Secretary

Responsibilities

• Provide secretarial and administrative support to DT leadership and project teams
• Manage calendars, meetings, agendas, and minutes of meetings
• Handle official correspondence, emails, and document control
• Support Commissioning Certificate, Goods Receipt Notes (GRN) creation and approval tracking
• Manage vendor invoicing, verification, submission, and payment follow-ups
• Maintain vendor records and support vendor coordination activities
• Liaise with Finance, Procurement, and vendors to resolve billing and payment issues
• Maintain accurate records, reports, and project documentation
• Support meetings, workshops, and DT office activities
• Manage travel and seating arrangements
• Create executive meeting presentations

Requirements

• Diploma or Bachelor’s degree in Business Administration or related field
• Proven experience in an administrative or secretarial role (DT / IT / PMO preferred)
• Proficiency in MS Office
• Basic understanding of invoicing and vendor processes
• Strong communication, organization, and multitasking skills
• Ability to work independently with attention to detail