Receptionist/Facility Executive

Responsibilities

• Manage incoming calls and route them to the right departments or personnel
• Welcome visitors, issue passes and maintain visitor logs
• Respond to routine enquiries and monitor the company email address
• Arrange meeting rooms, handle mail, couriers and company communications
• Handle indirect procurement such as hotels, rental cars and travel arrangements
• Oversee facilities contractors, service providers and SLA compliance
• Order and control office supplies and reconcile monthly usage
• Support safety, health and environmental compliance and building audits with the HSEQ Coordinator
• Assist with budgets and forecasting for facilities costs
• Coordinate office access control with IT and contribute to sustainability projects

Requirements

• Degree in administration or a related discipline
• 2 to 5 years of experience in a professional office environment
• Experience with MS Office tools and handling a switchboard
• Excellent written and verbal communication skills
• High integrity and strong attention to detail
• Ability to work independently and remain flexible

Preferred Qualifications

• Experience in a multinational company
• Prior experience as a facilities coordinator, office administrator or office assistant

Benefits

• Internal mobility and career development
• Exposure to a global network of colleagues

About the Company

• Alfa Laval is a 140-year-old Swedish multinational focused on sustainable solutions for energy, food, water and shipping.