Senior Executive Assistant

Responsibilities

• Provide daily administrative support to the founder and COO, anticipating needs proactively
• Manage and coordinate complex calendars, scheduling meetings and resolving conflicts
• Coordinate end-to-end meeting logistics, including materials and attendee communication
• Draft, format, and proofread correspondence, presentations, and reports
• Coordinate domestic and international travel, including detailed itineraries
• Manage expense reports, receipt organization, and corporate card reconciliation
• Prepare agendas, take meeting notes, and track action items to closure
• Handle confidential business and personnel information with absolute discretion
• Partner with HR, finance, legal, and IT departments to coordinate leadership requests

Requirements

• 2 to 5 years of experience in administrative or executive support roles
• Exceptional organizational and time management skills
• Professional and polished written and verbal communication
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
• Ability to work in a fast-paced environment with shifting priorities
• Must be based in Latin America (LATAM) or Europe

Preferred Qualifications

• Experience coordinating complex calendars and business travel
• Proficiency using AI tools for productivity and drafting

Benefits

• Competitive monthly compensation in USD
• 15 paid vacation days per year plus U.S. federal holidays
• 100% remote work environment

About the Company

Veta Virtual provides high-level executive support for high-growth clients, specifically within the fintech and cryptocurrency industry.