Administrative Manager

Responsibilities

Office Management & Facilities Oversight

• Lead day-to-day office operations, ensuring a professional, efficient, and well-maintained workplace.
• Coordinate with building management and vendors on repairs, cleaning, and facility upgrades.
• Manage space planning and future expansion requirements.
• Administer access card issuance, visitor controls, and front desk operations.
• Collaborate with global security teams on physical security policies and emergency procedures.

Employee Engagement & Workplace Culture

• Design and execute staff welfare initiatives, employee engagement programs, and regional cultural events.
• Ensure inclusivity and cultural relevance in event planning and internal communications.
• Support onboarding experiences and promote a positive workplace environment.

Vendor & Procurement Management

• Oversee all local procurement processes, including vendor sourcing, contract negotiations, and cost control.
• Manage office inventory, assets, and non-laptop equipment, ensuring accurate record-keeping.
• Support audit readiness and ensure compliance with procurement and financial policies.

Budget Management & Data Analysis

• Monitor budgets for office operations, staff events, and admin-related expenses.
• Provide regular reporting, cost analysis, and recommendations for efficiency improvements.
• Work with local/regional finance to generate operation data, analysis reports, and support charge-back models.

Project Management & Office Upgrades

• Lead or support fit-out projects, renovation efforts, and relocations.
• Work closely with vendors, designers, and internal stakeholders to ensure project timelines, quality, and branding alignment.

Cross-Functional & Regional Business Support

• Act as a liaison between Admin, HR, IT, and Finance teams to ensure smooth cross-functional operations.
• Provide admin support to nearby regional offices as required, ensuring alignment with company standards.
• Familiarity with travel management; experience with third-party travel booking is a plus.

Requirements

• 5+ years of experience in office administration or facility management, ideally in a regional or multi-entity setup.
• Demonstrated success in vendor negotiation, event planning & execution, asset management, and employee engagement.
• Strong financial acumen for budgeting, tracking, and cost optimization, with solid experience in reporting and data analysis.
• Fluent in English (written and spoken); another language is a plus.
• Proficiency in office tools and platforms; bonus if skilled in visual content (photography, video editing, newsletter creation).
• Familiarity with UAE labor laws, commercial leasing, and operational compliance is highly desirable.

Preferred Qualifications

• Prior experience in fintech, crypto, or high-growth industries.
• Experience with third-party travel booking.
• Ability to support cross-functional and regional operations.

Benefits

• Opportunity to drive workplace excellence across the MENA region.
• Work within a global, innovation-driven environment and a strong organizational culture.
• Be at the center of operations, culture, and impact at a leading crypto company.

About the Company

At OKX, we believe that the future will be reshaped by crypto, empowering individual freedom. OKX is a leading crypto exchange and developer of OKX Wallet, providing millions with access to crypto trading and decentralized applications (dApps). Hundreds of institutions trust our platform, backed by our Proof of Reserves. With global offices and strong core values—"We Before Me", "Do the Right Thing", and "Get Things Done"—OKX fosters a friendly, diverse, and rewarding work environment. As part of OKG, we bring Blockchain value to users worldwide via our leading products OKX, OKX Wallet, OKLink and more.