Personal Assistant to the CEO and Key Partner Coordinator

Responsibilities

• Efficiently oversee and prioritize high-volume emails, promptly addressing critical communications
• Filter and categorize incoming internal and external communications to maintain organized workflow
• Coordinate complex calendars to optimize scheduling for meetings and stakeholders
• Schedule and organize key meetings, prepare comprehensive agendas, and document meetings into actionable minutes
• Track progress and ensure timely completion of follow-up items from meetings
• Draft professional communications for various stakeholders, maintaining brand voice and professionalism
• Manage correspondence with key partners; escalate and respond to issues to foster strong relationships
• Engage proactively with landlords, suppliers, and strategic partners to build relationships
• Organize events and meetings to facilitate deeper engagement with partners
• Handle sensitive documents and information with discretion, ensuring confidentiality
• Assist executives in negotiations, prepare documentation, and conduct background research for decisions
• Coordinate executive tasks including travel, expense reporting, and project management support
• Serve as the main point of contact for property owner onboarding
• Coordinate with internal and external teams to ensure smooth property integration and onboarding
• Ensure onboarding aligns with SmartStay’s standards and growth strategy

Requirements

• Excellent English communication and writing skills
• Proven experience as a Personal or Executive Assistant, ideally in a fast-paced, high-growth environment
• Exceptional organizational skills, strong attention to detail
• Ability to handle multiple tasks simultaneously
• Excellent interpersonal skills and relationship-building abilities
• Proficiency in productivity software (email, calendar management, video conferencing, document management)
• Knowledge of the UAE market or previous UAE work experience
• Ability to work independently and as part of a team
• High degree of professionalism, integrity, and confidentiality

Benefits

• Competitive compensation with opportunities for growth
• Collaborative, dynamic work environment with visionary leadership
• Opportunities to contribute to new ventures and impactful projects
• Shape your career and make a lasting impact in a fast-growing startup

About the Company

SmartStay is a premium holiday homes company delivering short-term stays in Downtown Dubai and other prime locations. Specializing in maximizing ROI for property owners, SmartStay blends technological innovation with top-tier service to create exceptional experiences. Join a team dedicated to expanding its impact across multiple sectors and driving excellence in each venture.