Administrative Assistant

Responsibilities

• Manage directors' calendars, meetings, travel and logistics.
• Drive business outreach: research leads, send outreach emails, manage follow-ups.
• Support submissions (awards, funding, partnerships).
• Coordinate contracts and documentation: reviews, signatures and filing.
• Maintain company records and databases to ensure compliance and smooth workflows.
• Manage day-to-day operations: supplies, rentals, memberships, insurance, vendor relations, equipment inventory.
• Assist finance team with invoices, expenses, bookkeeping, reconciliations and procurement.
• Support account and client setup, company registrations and related administration.
• Track budgets, payments and reimbursements; liaise with vendors and suppliers.
• Perform ad hoc administrative tasks as business needs evolve.

Requirements

• Business degree
• 3-5 years
• AI tools
• Microsoft Office
• Google Workspace
• Excel proficiency
• English & Chinese
• Communication skills
• Attention to detail
• Confidentiality

Preferred Qualifications

• Experience in martech or SaaS
• Prior agency experience
• Bookkeeping exposure
• Contract coordination
• Startup or fast-growth background

Benefits

• Inclusive, supportive work environment that fosters professional growth.
• Opportunities for career advancement within a rapidly growing agency.
• Exposure to diverse clients and cross-cultural marketing projects.
• Competitive salary and benefits package commensurate with experience.
• Tailored training programs to develop skills and accelerate career progression.

About the Company

InfluenConnect is a SaaS platform (launched by Comms8) that connects brands with over 105,000 diverse influencers globally, with a focus on emerging markets and cross-cultural marketing. Backed by Comms8, a multi-award-winning martech agency with teams across London, Tokyo and Hong Kong, the combined team helps brands navigate cross-cultural campaigns integrating data, creativity and purpose-led strategy. The organisation values collaboration, diversity and inclusion and works with global clients across multiple industries.