Executive Assistant

Responsibilities

• Manage calendars: schedule meetings, coordinate across time zones, and prevent conflicts
• Support inbox management: organize emails, flag priorities, and draft simple responses
• Handle administrative tasks including data entry, document formatting, and file organization
• Track tasks and deadlines in tools like Notion, Asana, or ClickUp and follow up with team members
• Conduct basic online research and compile information clearly
• Support daily operations to ensure nothing falls through the cracks across ongoing tasks
• Assist with travel and logistics: book meetings, organize itineraries, and track basic expenses

Requirements

• 1-3 years of experience as an executive assistant or virtual assistant
• Strong organizational skills and high attention to detail
• Clear written and verbal English communication
• Ability to work consistently during EST (Eastern Standard Time) hours
• Proficiency with Google Workspace and Microsoft Office
• Reliable internet connection and work setup

About the Company

Activate Talent is a global remote staffing company connecting organized, reliable professionals with distributed teams worldwide.