Executive Assistant AI-Driven Legal & Operations

Responsibilities

• Support founders by managing daily workflows, tasks, follow-ups, and priorities
• Utilize AI and automation tools like ChatGPT, Notion, and Zapier to optimize tasks
• Conduct legal research on regulations and summarize compliance topics
• Manage bookkeeping tasks including tracking invoices, expenses, and receipts
• Oversee recruitment processes such as posting jobs, screening candidates, and arranging interviews
• Handle administrative operations, document organization, and system updates
• Manage calendars, scheduling, meeting agendas, and professional communications
• Perform market, tool, vendor, and competitor research as needed

Requirements

• Fluent professional written and spoken English
• Strong proficiency with AI tools such as ChatGPT, Gemini, Claude, or Notion AI
• Experience with automation and workflow platforms like Zapier, n8n, or Make
• Expertise in Google Workspace (Drive, Docs, Sheets, Gmail, and Calendar)
• Basic bookkeeping or accounting knowledge
• Ability to research legal/compliance topics and summarize findings clearly
• Proactive, high-ownership mindset suitable for a fast-paced startup environment

Benefits

• Equity shares to own a piece of the company
• Performance-linked pay tied to company progress
• Opportunity for relocation to Europe during company expansion
• Fully remote work environment
• High-impact role contributing to mental health technology

About the Company

Mind Friend is a mental health tech platform that connects licensed psychologists with individuals needing support while educating the public through social media content. We are a fast-moving startup on a mission to improve lives through technology.