Executive Assistant

Responsibilities

• Manage and prioritize the CEO's calendar, meetings, travel, and communication
• Track deals and invoices across HubSpot and QuickBooks and deliver weekly AR visibility reports
• Oversee software seat management and maintain onboarding/offboarding checklists
• Translate communications into organized task boards and a daily 'Morning Brief'
• Prepare and summarize leadership meetings, including agendas and action items
• Manage LinkedIn presence and track key contacts within the HubSpot ecosystem
• Conduct daily pulse checks with the CEO to align priorities and remove blockers
• Document and refine workflows to build structure and accountability

Requirements

• 5+ years supporting a Founder/CEO as an Executive Assistant, Chief of Staff, or Senior Operations Coordinator
• Proven success managing email, scheduling, and reporting in high-growth environments
• Financial literacy and experience tracking invoices, AR/AP, and contract terms
• High proficiency with HubSpot, QuickBooks, Gusto, Google Workspace, and Asana
• Excellent written and verbal communication skills
• Ability to work independently and anticipate needs

Benefits

• Monthly salary up to $1,450
• Annual bonus up to 150% of one month's salary
• 13th month pay
• Comprehensive HMO policy, including dependents
• Annual continuing education budget

About the Company

Offshore Launch is a staffing agency that specializes in helping small business owners scale their operations with the top 1% of global remote talent.