Executive Assistant

Responsibilities

• Provide comprehensive administrative support to the CEO, including calendar management, scheduling meetings, and arranging travel logistics.
• Support with the preparation of correspondence, reports, presentations, and other documents as required.
• Act as a liaison between executives and internal/external stakeholders, ensuring professionalism and confidentiality in communications.
• Assist in preparing for meetings, ensuring materials are organized and distributed timely.
• Oversee daily office operations to ensure efficiency, cleanliness, and a positive work environment.
• Manage office supplies, equipment, and facilities maintenance, ensuring adequate stock and functionality.
• Coordinate office events, meetings, and conferences, including logistics and catering arrangements.
• Implement and maintain office policies and procedures to support operational excellence.
• Assist in recruitment and onboarding for new employees, coordinating job postings, scheduling interviews, and candidate correspondence.
• Ensure company HR policies and procedures are implemented locally.

Requirements

• 3-5 years experience as an Executive Assistant to a senior executive, with office management responsibilities.
• Exceptional organizational and project management skills, strong attention to detail, and ability to prioritize.
• Proven expertise in vendor management and service coordination.
• Strong communication skills to engage across all organizational levels, including executive leadership.
• Ability to remain calm and problem-solve in dynamic, fast-paced environments.
• Excellent written and verbal communication skills (Arabic is a plus).
• Proficiency in Microsoft Office Suite and productivity tools.
• UAE experience and knowledge of local administrative requirements are advantageous.

Preferred Qualifications

• Experience working in an international or fast-growth company.
• Arabic language skills.
• Previous experience supporting C-level executives in the UAE.

Benefits

• 28 days of Paid Time Off (PTO) annually.
• Full Health Coverage: Medical, dental, vision, life, and disability insurance for you and your family.
• 60 paid sick days as per DIFC employment law.
• Professional development and mentorship: Opportunities for growth, training, and mentorship.
• Monthly wellness stipend to support well-being.
• Inclusive workplace valuing your voice and contributions.
• Significant career growth opportunities within the organization.

About the Company

Relm Insurance is the leading specialty insurance carrier serving emerging industries. Launched in 2019, Relm addresses the scarcity of transitional insurance capacity for nascent markets. The company brings unrivalled expertise and creativity to clients in sectors such as web3, AI, financial technology, and biotech, with global operations and an 'A, Exceptional' Financial Stability Rating from Demotech, Inc. Relm is licensed and regulated by the Bermuda Monetary Authority.