Executive Assistant & Revenue Operations Specialist

Responsibilities

• Support company leadership by capturing action items and driving accountability across teams
• Manage executive email and calendar to ensure efficient scheduling
• Lead end-to-end revenue operations including generating invoices and tracking receivables
• Manage QuickBooks Online to review invoice accuracy and resolve billing discrepancies
• Communicate professionally with clients regarding billing, payment status, and collections
• Proactively follow up with project managers, vendors, and subcontractors to ensure deadlines are met

Requirements

• 2+ years of experience in executive assistant, operations, and AR or revenue operations roles
• Proven experience managing the full revenue cycle (quotes, invoices, collections, reconciliation)
• Advanced proficiency in QuickBooks Online
• Exceptional organizational and follow-up skills
• Proactive, ownership-driven mindset
• Excellent written and verbal English
• Must be currently based in Latin America (LATAM) or Europe

Preferred Qualifications

• Experience in the roofing or construction industry
• Familiarity with Slack, Google Sheets, Bill.com, or ClickUp
• Bilingual in English and Spanish

Benefits

• Competitive salary in USD
• 10 paid vacation days per year plus all U.S. federal holidays
• 100% remote work environment

About the Company

Veta Virtual provides high-level operational and administrative support to businesses, helping them scale through specialized talent in roles ranging from executive assistance to revenue operations.