Permits Operations Coordinator

Responsibilities

• Manage permit packet requests through internal tracking systems
• Review requests to ensure all required documentation is received
• Print, organize, and assemble permit packets for submission
• Verify permit packages are complete and accurate before mailing
• Coordinate outgoing shipments using USPS and other approved carriers
• Ensure completed permit packets are mailed within 48 hours of receiving a complete request
• Track packet status and maintain accurate records
• Communicate with internal teams regarding documentation needs and shipment updates
• Identify opportunities to improve efficiency within the permit packet process
• Support the Permitting team with additional administrative and operational tasks

Requirements

• Outstanding organizational and time management skills
• Exceptional attention to detail
• Ability to manage multiple priorities while meeting deadlines
• Strong written and verbal communication skills
• Self-motivated with ability to work independently in a remote environment
• Proficiency with Microsoft Office, Adobe Acrobat, and Google Workspace

Preferred Qualifications

• Administrative, project coordination, permitting, or documentation experience
• Experience working in construction, solar, engineering, or a project-based environment

Benefits

• $50,000–$55,000 annual salary
• Fully remote position
• Monday–Friday schedule
• Career growth opportunities
• Supportive team environment

About the Company

At SpartanX, we pair top-of-the-line solar technology with unmatched value. We deliver reliable solutions for homeowners while empowering our teams to grow, lead, and make a lasting impact.