Project Administrator / Coordinator

Responsibilities

• Maintain and organize project documentation, contracts, and governance records.
• Ensure compliance with PMO governance frameworks, policies, and audit requirements.
• Assist in creating and updating project reports, status updates, and dashboards.
• Maintain project risk, issue, and change management logs, ensuring accurate tracking.
• Organize and manage project repositories, ensuring easy access to files and reports.
• Schedule and coordinate meetings, workshops, and training sessions, ensuring agendas and minutes are prepared.
• Serve as a key contact for internal teams, external clients, and vendors, ensuring clear communication.
• Assist project managers with follow-ups, stakeholder updates, and task tracking.
• Support in preparing presentations, client reports, and governance documents.
• Monitor and escalate any project delays or bottlenecks to ensure timely resolution.
• Maintain a centralized calendar for project deadlines, key milestones, and deliverables.
• Coordinate travel arrangements and logistics for project teams and consultants when required.
• Provide general administrative support, including data entry, document formatting, and record-keeping.
• Ensure smooth onboarding of new team members, vendors, and project stakeholders by coordinating documentation and access.
• Assist in training and development coordination, ensuring materials and schedules are updated.

Requirements

• Bachelor’s degree in Project Management, Business, IT, Administration, or related field.
• Project Management or Administration certification (CAPM, PMP, or PRINCE2 Foundation) is desirable.
• Fluency in English language (spoken and written) is essential. Fluency in Arabic (spoken and written) is desirable.
• Minimum 2 years of experience in project administration, coordination, or PMO support.
• Experience in IT projects, business transformation, or enterprise PMO environments is a plus.

Preferred Qualifications

• Strong knowledge of project administration and management best practices.
• Proficiency in project management tools (e.g., MS Project, JIRA, Monday.com).
• Experience in using Power BI for project reporting, data visualization, and dashboard creation.
• Strong documentation, report-writing, and formatting skills.

Benefits

• Work with top-tier organizations on transformative projects across multiple industries.
• Gain exposure to cutting-edge project management and digital transformation strategies.
• Join a collaborative, forward-thinking team with opportunities for career growth and development.
• Competitive salary and flexible work arrangements.

About the Company

Faze 3 Consulting is a UAE-based consultancy specializing in Project Management, PMO Transformation, and Digital Transformation Services. We help organizations establish and enhance their Project and Portfolio Management Offices (PMOs), manage complex IT and business transformation projects, and drive operational efficiency through process optimization and technology enablement.