Records Specialist SA

Responsibilities

• Create, update, organize, and maintain physical and digital records
• Enter and verify information in databases, spreadsheets, and document management systems
• Review records for accuracy, completeness, and consistency
• Identify and correct errors, duplicate records, and missing information
• Maintain organized filing systems and ensure documents are properly categorized
• Retrieve records and documentation efficiently when requested
• Process incoming documents and ensure they are properly recorded and stored
• Assist with document scanning, indexing, uploading, and archiving
• Track record updates, changes, and document status
• Perform regular data and records quality checks
• Assist with records retention, archiving, and disposal procedures
• Maintain confidentiality when handling sensitive company, customer, or employee information
• Prepare reports, spreadsheets, and summaries related to records and documentation
• Coordinate with internal teams to obtain missing or updated information
• Follow company policies, procedures, and data management standards
• Support audits, compliance reviews, and information requests when required

Requirements

• Previous experience in records management, data entry, document control, administration, or data management
• Experience maintaining digital records, databases, or document management systems
• Strong computer and digital skills
• Experience with data verification and and quality control
• Ability to manage large volumes of records while maintaining accuracy
• Ability to meet deadlines and maintain consistent productivity
• Ability to work independently and collaborate effectively with remote teams
• Reliable internet connection and a suitable setup for remote work
• Professional, organized, dependable, and detail-oriented attitude
• English proficiency is required