Administrative Assistant

Responsibilities

Logistics & Shoot Support

• Coordinate shoot logistics including schedules, call times, locations, transport, and travel arrangements.
• Ensure on-set hospitality is ready: meals, refreshments, guest comfort, and special requests.
• Support the production team with on-ground requirements during shoot days.

Team Coordination & Attendance

• Track team attendance and maintain accurate records.
• Follow up with team members to ensure readiness and punctuality for shoots and meetings.

Documentation & File Organization

• Maintain a clean and structured drive system with properly named and accessible files.
• Coordinate media and marketing communication folders and ensure smooth internal sharing of assets.

Expense Tracking & Reporting

• Maintain organized expense sheets for the show and related projects.
• Collect receipts and invoices, verify records, and ensure timely submission for finance review.

General Administrative Support

• Provide day-to-day administrative support to the team.
• Assist with ad-hoc production and operational tasks as needed.

Requirements

• Fluent in English (spoken and written). Arabic is a plus.
• Strong organizational and time management skills.
• Comfortable using Google Sheets or Excel for tracking expenses.
• Confident managing file systems such as Google Drive or Dropbox.
• Clear communicator with strong coordination skills.
• Able to multitask in a fast-paced production environment.
• Calm under pressure with a practical problem-solving mindset.
• Previous experience in admin, logistics, or production coordination is a plus.

Preferred Qualifications

• Detail-oriented and proactive.
• Discreet and professional when handling confidential information.
• Supportive team player with a service mindset.

Benefits

• Health insurance
• Annual travel allowance to home country
• Personal development and career growth opportunities

About the Company

Bukhash Brothers is a dynamic and fast-moving company offering real exposure to production. This role provides growth, responsibility, and hands-on experience across different aspects of operations.