Administrative Assistant, Diversity, Equity, & Inclusion

Responsibilities

• Maintain calendars for the Director and Manager of DEI, evaluating and prioritizing meeting requests
• Prepare daily briefings covering upcoming meetings, calls, and schedule changes
• Serve as a front-facing point of contact for internal stakeholders and external contacts
• Coordinate team meetings and events, including agendas, catering, and AV setup
• Take notes and prepare minutes with clear follow-up tracking
• Coordinate travel logistics including flights, hotels, and car services
• Manage receipts, expense reports, and vendor/consultant invoices
• Maintain organized systems for contracts, invoices, NDAs, and departmental documentation
• Support onboarding for new hires, interns, and consultants
• Provide administrative support for GRAMMY Week and GRAMMY Awards show events

Requirements

• Bachelor's degree
• 2 to 4 years of related experience
• Strong working knowledge of MS Office (Outlook, Word, Excel, PowerPoint)
• Proficiency in Google Programs and Airtable
• Highly organized with strong attention to detail
• Professional written and verbal communication skills

Preferred Qualifications

• Experience in entertainment, nonprofit, or mission-driven organizations

About the Company

The Recording Academy represents the voices of performers, songwriters, producers, engineers, and all music professionals. As the world's leading society of music professionals, the Academy honors music's history while investing in its future through the GRAMMY Museum, MusiCares, and the GRAMMY Awards.