Administrative Assistant

Responsibilities

• Manage directors' calendars, meetings, travel and logistics
• Research leads, send outreach emails and manage follow-ups
• Support award, funding and partnership submissions
• Coordinate contracts, review comments, manage signatures and filing
• Maintain company records, databases and vendor relationships
• Support day-to-day operations: supplies, rentals, memberships, insurance and equipment inventory
• Assist finance on invoices, expenses, bookkeeping, reconciliations and procurement
• Support account/client setup, company registration and tracking budgets/payments
• Liaise with vendors and suppliers for timely financial coordination

Requirements

• Diploma or Bachelor’s degree in Business/Finance or related field
• 3–5 years relevant administration or finance support experience
• Confident with AI tools
• Microsoft Office proficiency
• Google Workspace (Excel/Sheets proficiency preferred)
• Strong organisational and multitasking skills
• Excellent English and Chinese language skills
• High attention to detail and confidentiality

Benefits

• Inclusive, supportive work environment with professional development
• Opportunities for career advancement within a growing marketing agency
• Exposure to diverse clients and industries
• Competitive salary and benefits reflecting experience
• Tailored training programs and quarterly performance reviews

About the Company

InfluenConnect is a SaaS platform (launched by Comms8) connecting brands with 100k+ diverse influencers globally. Backed by Comms8 — a multi-award-winning martech agency with teams across London, Tokyo, Hong Kong and SEA — the group specialises in cross-cultural marketing, data-driven influencer campaigns and purpose-led strategy for global clients.