Administrative & Bookkeeping Assistant

Responsibilities

• Manage daily bookkeeping, invoices, expenses, and reconciliations
• Support payroll calculations and timely payment processing
• Monitor inventory levels, stock movement, and coordinate restocking
• Build and maintain professional vendor relationships and track contracts
• Maintain organized digital records and update operational spreadsheets
• Support implementation and optimization of accounting systems and workflows

Requirements

• Proven experience in bookkeeping, accounting support, or financial administration
• Hands-on experience with inventory management and vendor coordination
• Proficiency with QuickBooks, Square, or similar accounting systems
• Advanced Microsoft Excel or Google Sheets skills
• Excellent written and verbal communication skills
• Ability to work U.S. business hours in a remote environment

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, or Business Administration
• Familiarity with U.S. small business tax processes
• Experience supporting small businesses or creative agencies
• Experience creating operational SOPs or process documentation

About the Company

Pavago provides specialized talent solutions to help businesses scale through high-quality remote support and operational expertise.