Construction Administrative & Project Support Virtual Assistant

Responsibilities

• Manage compliance documentation including Certificates of Insurance (COIs) and W-9 forms
• Support project administration by drafting change orders and organizing project files
• Process invoices from vendors and subcontractors and ensure data accuracy
• Provide client communication and front-desk support via email and phone
• Conduct basic lead follow-up and assist with scheduling
• Assist with social media posting and uploading project progress photos
• Maintain project and client information within CRM and project management systems like JobTread

Requirements

• Previous administrative support experience
• Strong organizational and documentation skills
• Excellent written and verbal English communication skills
• Proficiency with Microsoft Office and Google Workspace
• Strong data entry and file management skills
• Ability to manage multiple tasks and priorities

Preferred Qualifications

• Previous experience in the construction industry
• Experience with compliance tracking and contractor documentation
• Familiarity with JobTread or similar construction management software
• Experience supporting general contractors or builders
• Basic social media management experience

About the Company

20four7VA provides offshore independent contractors to deliver remote services to clients worldwide, focusing on developed markets such as the US, UK, Canada, and Australia.