Executive Assistant

Responsibilities

• Manage email and calendar for the client, prioritizing and tagging recurring contacts.
• Handle travel and logistics, including booking flights, hotels, and car rentals.
• Support board meetings, including scheduling, materials, and follow-ups.
• Coordinate event registrations, venue logistics, and outreach around conferences and trips.
• Assist with consultancy, board, and thought-leadership support.
• Manage personal and relocation tasks, such as posting items for sale and coordinating marine shipping.
• Document workflows and processes to ensure nothing falls through the cracks.
• Proactively track open loops and remind the client about pending actions.

Requirements

• Paid consultancy & advisory admin work
• Email & calendar management
• Travel & logistics
• Event & conference management
• Consultancy, board, or thought-leadership support
• Strong written and verbal English
• Exceptional proofreading and attention to detail
• Highly organized and systematic
• Proactive problem solver
• Able to work with minimal supervision
• Reliable follow through

Preferred Qualifications

• Experience with GLG and similar expert or consulting platforms
• Familiarity with Zoom and WhatsApp for communication
• Experience with manual booking systems and time zone management
• Ability to research and identify opportunities to increase paid calls
• Comfort with nudging the client to complete tasks

Benefits

• Competitive Salary
• 13th Month Pay
• 12 Days of PTO
• 12 Paid US Holidays
• Maternity & Paternity Leave
• Comprehensive Healthcare
• Life Insurance
• Mental Health Support
• Milestone Gifts & Birthday Treats
• Exciting Team Experiences
• Stay Connected with a Supportive Network

About the Company

At Coconut, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work.