Executive Assistant

Responsibilities

• Manage inbox and calendar to protect client focus time and daily priorities
• Oversee tasks and projects using ClickUp to ensure follow-through across workstreams
• Implement social media strategies and oversee brand partnership opportunities
• Coordinate event logistics for monthly meetups and manage RSVP pages via Luma
• Support podcast booking, scheduling, and outreach for brand/retail partnerships
• Assist with the creation of systems and SOPs for undocumented processes

Requirements

• Proficiency in Shopify (E-commerce experience strongly preferred)
• Proficiency in Klaviyo
• Proficiency in ClickUp
• Experience with inbox and calendar management
• Strong project management and social media oversight skills
• Ability to coordinate event logistics and manage digital invite pages

Preferred Qualifications

• Experience with social media management and graphic design
• Familiarity with basic bookkeeping or Accounts Receivable
• Experience with Amazon Seller Central
• Familiarity with tools such as Triple Whale, Refunnel, ShopMy, Slack, ChatGPT, or Claude

Benefits

• Competitive salary and 13th-month pay
• 12 days of Paid Time Off and 12 paid US holidays
• Comprehensive healthcare and life insurance
• Maternity and paternity leave
• Mental health support and wellness resources
• Milestone gifts, birthday treats, and team experiences like island getaways

About the Company

Coconut connects founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins: clients achieve their goals, and our virtual professionals find purpose and growth in their work.