Executive Assistant

Responsibilities

• Build, organize, and maintain the EA workspace in Notion, including task tracking and SOP documentation
• Design and document operational processes used across the business
• Monitor daily task completion and create daily/weekly summary reports to highlight risks
• Triage approximately 50 emails per day across multiple accounts using Gmail and Superhuman
• Source candidates via LinkedIn and manage outreach, follow-ups, and candidate communication
• Coordinate and schedule interviews and key meetings
• Capture insights from recorded meetings to build operational knowledge and a "second brain" for the business

Requirements

• 3–4+ years of experience as an Executive Assistant, Operations Assistant, or in a similar role
• Proven experience with process documentation, system building, or SOP creation
• Strong skills in data gathering, report preparation, and project tracking
• Experience with recruitment coordination and sourcing
• Proficiency in Notion and Google Workspace (especially Sheets)
• Familiarity with tools such as Superhuman, Discord, Slack, and LinkedIn
• Ability to operate autonomously and maintain high levels of confidentiality
• Technical requirements: Reliable high-speed internet and a modern laptop with a multi-core processor

Benefits

• Opportunity to work remotely from anywhere
• International experience in a supportive and collaborative team environment
• Learning and development opportunities
• Potential performance bonuses
• Paid Time Off (PTO)
• HMO coverage after 3 months

About the Company

FreedUp is a remote-first organization focused on creating structure and improving operational efficiency for scaling businesses. We value proactive, process-driven individuals who thrive in tech-driven environments and enjoy building sustainable systems.