Executive Assistant

Responsibilities

• Serve as the dedicated right hand to a Partner, managing communications, scheduling, and internal operations.
• Attend weekly partner meetings to take detailed notes and synthesize discussions into clear summaries for the team.
• Manage and triage email inboxes daily to ensure action items are captured and clutter is minimized.
• Coordinate calendars and time-tracking using best practices and tools like Toggl.
• Provide project support via ClickUp, including maintaining onboarding checklists and organizing tasks.
• Assist with compliance and documentation, such as annual recertification paperwork and research.
• Maintain an active and trusted presence on Slack to build relationships across the team.

Requirements

• 2+ years of experience as an Executive Assistant or in a similar administrative/operations support role.
• Excellent written communication skills with the ability to create concise, high-level summaries.
• Strong discretion and judgment when handling sensitive or confidential business information.
• Proficiency in ClickUp and Slack.
• Experience with inbox management, calendar coordination, and meeting note-taking.
• Ability to work independently and proactively in a fully remote environment.
• Research skills and comfort navigating government or compliance-related web portals.

Preferred Qualifications

• Background in Human Resources.
• Basic familiarity with time-tracking tools like Toggl.

Benefits

• Fully remote work environment.
• International experience and a collaborative team culture.
• Paid Time Off (PTO).
• HMO coverage after 3 months.
• Learning and development opportunities.
• Potential performance bonuses.

About the Company

FreedUp connects high-quality remote talent with growing professional services firms, helping executives reclaim their time and optimize their daily operations.