Executive Assistant – HNWI Single Family Office

Responsibilities

• Support Principals and Senior Executive Assistant across business and personal tasks
• Coordinate with vendors, service providers, and external stakeholders
• Conduct research, make calls, handle follow-ups, and track action items
• Draft and manage written communications; maintain clear message threads and deadlines
• Maintain meticulous task tracking using digital tools to ensure completion
• Attend in-person assignments and handle hands-on errands across Dubai (DMCC and external locations)
• Remain highly available and responsive, including evenings, weekends, and public holidays
• Uphold strict confidentiality, accuracy, and professionalism at all times

Requirements

• Self-disciplined and able to execute independently
• Extremely responsive and reachable by phone throughout the day
• Flexible with shifting priorities and urgent deadlines
• Exceptional attention to detail and execution standards
• Proactive ownership mindset; comfortable beyond standard hours
• Comfortable with both administrative and on-ground tasks
• Based in Dubai with readiness for short-notice in-person tasks
• Willing to participate in paid trial days as part of hiring

Preferred Qualifications

• Experience supporting HNWI or senior executives
• Familiarity with single family office or investment environments
• Strong written communication and task management tool proficiency
• Knowledge of Dubai geography and on-ground coordination

Benefits

• Monthly compensation: AED 15,000–21,000
• Performance bonus up to 40% of annual base salary (KPI-based)
• Annual salary increase: 10%
• Health insurance: Category A, worldwide coverage; spouse/children coverage available
• Visa and UAE employment contract under DMCC
• Annual leave: 30 calendar days plus round-trip economy flight to home country
• Company laptop and mobile phone; fully paid mobile plan
• Training and development programs

About the Company

Quant Lab SFO is a Dubai-based Single Family Office developing proprietary trading strategies powered by an advanced AI engine trained on over 10 years of tick-level market data. Only the highest-performing strategies pass rigorous back-testing and proceed to fully automated live execution.