Executive Assistant

Responsibilities

• Manage inbox triage, calendar scheduling, meeting preparation, and follow-up
• Support administrative tasks for webinars, launches, and client onboarding
• Track action items and coordinate with various contractors
• Maintain accurate client records, notes, and deliverable handoffs
• Provide high-level executive support to buy back founder time and attention

Requirements

• 3+ years of experience supporting a founder, coach, consultant, or agency owner
• Proven experience managing inbox triage for executives with high meeting volumes
• Proficiency in at least three of the following: Google Workspace, Zoom, Calendly, Slack, ClickUp/Asana, HubSpot, GoHighLevel, or Kajabi
• Experience managing webinar/event launches or high-volume client follow-up tasks
• Excellent verbal and written communication skills
• Professional home office setup with reliable internet
• Ability to undergo necessary training assessments during the recruitment process

Benefits

• Better role matching to ensure long-term growth and performance
• Real upside with raises and stability for strong performers
• Direct exposure to U.S.-based operators and franchise owners
• High level of ownership and impact with minimal bureaucracy
• Exposure to scalable operations across multiple locations

About the Company

ScaleSource provides high-trust executive support designed for founder-led expert businesses, including coaches, consultants, and agency owners.