Executive Assistant

Responsibilities

• Manage inbox triage, calendar coordination, meeting preparation, and follow-up
• Support administrative tasks for webinars, launches, and client onboarding
• Track action items and coordinate with various contractors
• Maintain accurate client records, notes, and deliverable handoffs
• Provide high-level executive support to buy back founder time and attention

Requirements

• 3+ years of experience supporting a founder, coach, consultant, or agency owner
• Proven experience managing inbox triage for executives with high meeting volumes
• Proficiency in at least three of the following: Google Workspace, Zoom, Calendly, Slack, ClickUp/Asana, HubSpot, GoHighLevel, or Kajabi
• Experience launching webinars/events or managing high-volume client follow-up tasks
• Excellent verbal and written communication skills
• Professional home office setup with reliable internet
• Willingness to undergo necessary training assessments during recruitment

Benefits

• Better Role Matching: Placement in roles designed for performance and growth
• Real Upside: Opportunities for raises and long-term stability for strong performers
• Work With U.S. Operators: Direct exposure to growth-focused franchise owners and operators
• Real Ownership: High responsibility with minimal bureaucracy from day one
• Multi-Location Exposure: Learn how scalable operations run across multiple locations

About the Company

Scalesource provides high-trust executive support specifically built for founder-led expert businesses, including coaches, EOS implementers, consultants, and agency owners.