Executive Assistant to the Founder & CEO (Multi-Venture)

Responsibilities

• Act as the coordination bridge between the Founder, leadership teams, and external stakeholders
• Track priorities, deadlines and deliverables across multiple ventures and follow up to drive closure
• Filter, prioritise and summarise information from Slack, WhatsApp, email and dashboards into concise briefings
• Prepare and proofread communications, presentations and updates in professional English
• Coordinate with department heads, partners and marketing/content teams to keep initiatives aligned
• Support Founder’s public brand: schedule and coordinate social content, podcasts and content recordings
• Use productivity and AI tools (Google Workspace, Slack, Monday.com, Notion, ChatGPT, Otter) to automate and improve workflows
• Handle confidential business and personal matters with absolute discretion
• Occasionally assist with travel planning and personal scheduling to protect Founder time

Requirements

• 3+ years experience
• Executive support
• Outstanding English
• Advanced organisation
• Tech-savvy tools
• Multitasking ability
• Stakeholder handling
• UAE / Dubai awareness

Preferred Qualifications

• Experience in founder-led startups or fast-growing businesses
• Background in hospitality, property management or real-estate-related ventures
• Familiarity with content-driven teams and social-media coordination
• Proven ability to translate complex inputs into clear decisions and actions

Benefits

• Salary AED 12,000–16,000 (depending on experience)
• Health insurance
• Annual flight allowance
• Discretionary performance bonus
• Five-day work week with flexible arrangements during critical periods
• Full-time hybrid role based in Dubai

About the Company

SmartStay operates across hospitality and property management, community education (BNB IN DUBAI) and real-estate-focused software ventures. You will work directly with the Founder across multiple businesses, gaining exposure to hospitality, education and tech operations while helping shape day-to-day execution and decision-making.