Facilities Coordinator

About the Company

VetEvolve is a network of veterinary practices built to support the people delivering care and the practices they lead. We combine clinical insight with operational strength to give our teams the support, tools, and structure they need to thrive.

Responsibilities

• Review and triage incoming repair requests or service tickets
• Assign tasks to internal technicians or external vendors
• Manage supply orders and project logistics for facility technicians
• Communicate repair and project status updates to clinic teams
• Log work orders, costs, and outcomes in the tracking system
• Monitor for emergency or safety-related issues and escalate as needed
• Run and review open work order reports and follow up on overdue items
• Ensure preventive maintenance visits are scheduled and completed on time
• Evaluate vendor performance and resolve service delays
• Update asset and vendor tracking databases
• Reconcile vendor invoices and ensure billing accuracy
• Report on repair trends, spending, and key performance indicators

Requirements

• 1+ years of experience in facilities coordination, vendor management, or related field
• Proficiency in facilities management software and Microsoft Office Suite
• Service Channel experience
• Strong organizational and communication skills
• Ability to manage multiple priorities across geographically dispersed locations

Preferred Qualifications

• Experience in veterinary, healthcare, or multi-site operations