Facilities Project Coordinator

Responsibilities

• Own the daily review and triage of all Service Channel work orders across the region
• Follow up proactively with vendors on open work orders, including scheduling and quotes
• Track work order aging and escalate stalled or high-priority tickets to Facilities Managers
• Manage high-volume administrative tasks such as data entry, status updates, and documentation
• Secure vendor proposals, quotes, and required documentation like COIs and W-9s
• Maintain accurate records in Service Channel to support audit-readiness and reporting
• Generate regular work order status reports and dashboards for leadership
• Support vendor onboarding and training on the Service Channel platform
• Assist with coordinating preventive maintenance schedules and budget reconciliation

Requirements

• 2–4 years of experience in facilities coordination or administration, preferably in retail
• Experience with Service Channel or similar work order management platforms
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Working knowledge of building systems such as plumbing, HVAC, and electrical
• Strong organizational and time-management skills to handle high volumes of tasks
• Excellent written and verbal communication skills for vendor management
• Ability to read basic building plans and vendor documentation
• Understanding of budgeting, invoicing, and expense-tracking processes

About the Company

Alo is centered around mindful movement, bringing the consciousness of yoga practice from the mat into everyday life through their studio-to-street philosophy.