Head of Personal Assistant

Responsibilities

• Plan and prioritize to support founder’s goals
• Manage team operations and improve processes
• Coordinate personal assets including yacht, helicopter, and vehicles
• Track activities, reporting, and plan vs. actual performance
• Organize secretariat workflow and control task execution
• Hire and manage contractors and support staff
• Oversee asset maintenance, insurance, and related operations
• Manage documents, deadlines, renewals, and submissions
• Own calendar, schedule meetings, and prepare materials
• Run meetings, take notes, and track follow-ups
• Handle budgeting, expenses, and financial reporting
• Organize complex business and family travel including visas
• Coordinate relocations and logistics
• Support healthcare coordination
• Handle personal tasks and administrative matters

Requirements

• Advanced calendar and meeting management
• Strong travel coordination experience
• Vendor and contractor management skills
• Budget tracking and expense reporting proficiency
• Document tracking and administrative control
• Strong written and verbal business communication
• Proficiency in Excel, Google Sheets, Notion, and task trackers
• Ability to build systems, trackers, and checklists from scratch
• Professional working proficiency in English and Russian
• Experience handling confidential and sensitive information
• Strong prioritization and operational planning skills

Benefits

• Remote work opportunity
• 28 calendar days of vacation per year
• 7 wellness days per year
• Health benefits compensation up to $1,000 gross per year
• Workplace organization reimbursement up to $1,000 gross every 3 years
• 50% payment for professional training and international conferences
• Corporate discount for English lessons
• Internal gamified gratitude system