Project Admin – Conservation

Responsibilities

• Provide day-to-day administrative support to Project Managers and project teams.
• Maintain structured filing systems for project documentation, contracts, correspondence, and reports.
• Support drafting, formatting, and proofreading of routine correspondence, presentations, and reports.
• Schedule meetings, prepare agendas, take minutes, and follow up on action points.
• Assist Project Managers in tracking activities, timelines, milestones, and deliverables.
• Support preparation of workplans, progress updates, and donor reporting documentation.
• Consolidate project information for internal reporting and knowledge management.
• Coordinate communication between Project Managers, consultants, partners, and stakeholders.
• Assist with tracking project budgets, expenditures, and financial documentation.
• Prepare purchase requisitions, payment requests, and procurement documentation in line with organizational procedures.
• Track invoices, contracts, and payments in coordination with the Finance Unit.
• Maintain accurate financial and contractual records to support audits, donor reporting, and compliance reviews.
• Coordinate travel, field visits, workshops, meetings, and stakeholder consultations.
• Support logistics including invitations, agendas, supplier coordination, materials preparation, and follow-up documentation.
• Assist in organizing trainings, events, and community engagement activities.
• Support preparation of briefing notes, presentations, and operational reports.
• Ensure project documentation complies with organizational standards, donor requirements, and applicable UAE regulatory frameworks.
• Support Project Managers during audits, donor missions, and evaluations through documentation preparation.
• Maintain confidentiality of sensitive project and stakeholder information.
• Provide general administrative support to the Conservation Director or Programme Delivery leadership as required.

Requirements

• Minimum 2–3 years of experience in administrative, project support, or coordination roles.
• Experience supporting multiple projects simultaneously is an advantage.
• Experience within conservation, NGO, sustainability, or development sectors desirable.
• Diploma or Bachelor’s degree in Business Administration, Environmental Management, Project Management, Sustainability, or related field.
• Fluency in English (essential).
• Fluency in Arabic (highly desirable).
• Strong organizational, coordination, and time-management abilities.
• Excellent written and verbal communication skills in English; Arabic an advantage.
• Proficiency in MS Office and document management systems.
• Basic understanding of budgeting, procurement, and administrative procedures.
• Ability to work independently within multidisciplinary and multicultural teams.
• High integrity, discretion, and strong attention to detail.

Preferred Qualifications

• Experience within conservation, NGO, sustainability, or development sectors.
• Fluency in Arabic.
• Familiarity with UAE regulatory frameworks.

Benefits

• Flexible and diverse place of employment.
• Equal opportunity employer.
• Participation in general activities and events.

About the Company

Emirates Nature is a UAE environmental non-governmental charity, established in 2001 under the Honorary Founder and President H.H. Sheikh Hamdan bin Zayed Al Nahyan as a legacy of the late Sheikh Zayed’s vision for the United Arab Emirates. HH Sheikh Hamdan bin Zayed Al Nahyan is the Ruler’s representative in the Al Dhafra Region and Chairman of Environmental Agency – Abu Dhabi (EAD) Board of Directors.

We operate with offices in Abu Dhabi, Dubai and Fujairah and are governed by a local board of directors.

Emirates Nature works in association with WWF, one of the world’s largest and most respected independent conservation organizations. Emirates Nature-WWF has been active in the UAE for two decades and is renowned for its commitment to biodiversity conservation, habitat protection, sustainable development, and community engagement. Some of our flagship projects include marine conservation initiatives to protect coral reefs and marine species, wildlife conservation programs focusing on endangered species such as Arabian oryx and sea turtles, habitat restoration projects in critical ecosystems, and sustainable development initiatives aimed at mitigating climate change impacts and promoting eco-friendly practices across various sectors.