Project Coordinator & Administrator

Responsibilities

• Manage project schedules and align field teams, subcontractors, and timelines
• Track building permits and coordinate documentation with architects and third parties
• Assist in sourcing and coordinating materials for construction sites
• Draft client project estimates and generate/dispatch invoices
• Review financial transactions in Xero and allocate costs to active projects
• Handle professional calls and outreach to vendors, clients, and municipal offices
• Assist with scheduling blog entries and social media updates using AI tools

Requirements

• High proficiency with Microsoft Outlook and office administrative tools
• Familiarity with Xero, QuickBooks, or similar cloud accounting platforms
• Willingness to learn BuilderTrend CRM quickly
• Comfortable working via secure VPN and reliable phone system
• Excellent verbal and written English skills
• Ability to handle time-sensitive tasks with urgency and professionalism
• Self-driven learner who can absorb training and act independently
• Availability for 40 hours per week, Monday–Friday, 8:00 AM – 5:00 PM EST

Preferred Qualifications

• Prior experience in project management or operational coordination
• Background in construction, architectural requests, or material takeoffs

Benefits

• Competitive rates with weekly payments
• Free training and upskilling opportunities
• Constant support and guidance
• Access to a vibrant contractor community

About the Company

20four7VA connects independent contractors with clients worldwide, focusing on developed markets including the United States, United Kingdom, Canada, and Australia.