Senior Document Controller

Responsibilities

• Establish and maintain a comprehensive document control system for all project-related documents
• Receive, log, and distribute incoming and outgoing documents in a timely manner
• Ensure all documents are properly filed, stored, and easily retrievable
• Maintain and update document registers, databases, and archives
• Implement and monitor document control procedures and workflows
• Collaborate with project teams to ensure proper document version control and revision management
• Conduct regular audits to ensure compliance with document control procedures
• Train and support team members on document control processes and systems
• Assist in the implementation and maintenance of electronic document management systems
• Prepare and distribute reports, presentations, and other project-related materials
• Stay up-to-date with industry standards and local regulations in Dubai, UAE

Requirements

• Bachelor's degree in Business Administration, Information Management, or related field
• 8+ years of experience in document control or similar role, preferably in construction, engineering, or related industries
• Proficiency in using EDMS systems (e.g., UNIFER) and Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong knowledge of document control processes, best practices, and industry standards
• Excellent organizational and time management skills with keen attention to detail
• Ability to work efficiently in a fast-paced environment and manage multiple priorities
• Strong communication and interpersonal skills
• Experience with database management and data entry
• Familiarity with filing and archiving systems
• Knowledge of relevant industry regulations and standards, including those specific to Dubai, UAE
• Strong problem-solving skills and ability to work both independently and as part of a team
• Adaptability to changing project requirements and deadlines

Preferred Qualifications

• Document Control certification (e.g., IDCA)
• Experience in large-scale infrastructure or engineering projects
• Prior experience in the Middle East or UAE

About the Company

Egis is a global firm active in architecture, consulting, construction engineering, and mobility services. The company develops and operates intelligent infrastructures and buildings focused on sustainability and climate resilience. With operations across 100 countries and 19,500 employees, Egis combines local expertise with innovative solutions. In the Middle East, Egis delivers major projects with a strong focus on sustainable economic growth and a deep understanding of regional market dynamics.