Student Admissions Specialists

Responsibilities

• Organize, support and coordinate the end-to-end admissions process, from application receipt to final decision.
• Track application milestones, ensuring timely review and processing.
• Assist in verifying applicant credentials and ensuring compliance with admissions criteria.
• Manage contracts with external housing providers, including room allocation and student welfare oversight, when applicable.
• Organize and schedule admissions committee meetings, ensuring documentation and logistics are in place.
• Coordinate faculty and staff involvement in candidate interviews, managing schedules and materials.
• Maintain records of committee evaluations and decisions, ensuring confidentiality and accuracy.
• Maintain accurate records of all admission data while ensuring compliance with MBZUAI policies.
• Document and identify issues and recommend service improvements.
• Gather and analyze student feedback on admissions to inform continuous improvement initiatives.
• Serve as a primary point of contact for applicant inquiries, providing accurate and timely information (in person, phone, email).
• Coordinate communication with candidates regarding interview scheduling, document submission, and status updates.
• Assist in the planning and execution of applicant information sessions and other outreach-based activities when needed.
• Assist in onboarding students in the admissions process.

Requirements

• Bachelor’s degree in Education or similar qualification in educational systems and administrative processes.
• 2–3 years of experience in admissions, student services, or higher education administration.
• Strong organizational and multitasking skills with the ability to manage multiple deadlines.
• Familiarity with software systems and database management for effective admissions operations (student information systems (SIS) and CRM platforms used in university admissions).
• Experience in scheduling, event coordination, and database management.
• Excellent communication and interpersonal skills for engaging with applicants and faculty.
• Ability to work collaboratively across departments and handle confidential information professionally.
• Proven ability to handle confidential information with discretion.
• Excellent organizational abilities to manage schedules and administrative tasks efficiently.
• Proficiency in English, fluency in additional languages is a plus.

Preferred Qualifications

• Experience working in the UAE.
• Experience in a higher education institution, with knowledge of admissions policies and recruitment strategies.
• Experience in handling international student admissions, including visa and document processing.
• Familiarity with student information systems (SIS) and CRM platforms used in university admissions.

Benefits

About the Company

Mohamed bin Zayed University of Artificial Intelligence (MBZUAI) is a graduate-level research university dedicated to advancing artificial intelligence (AI) through cutting-edge research, innovation, and education. The university offers a unique environment for students and researchers to explore AI's potential to address global challenges and drive technological progress.