Virtual Office Manager

About the Company

Offshore Launch is a staffing agency that specializes in helping small business owners scale their operations with the top 1% of global remote talent. We are a people-centered agency with a passion for leaving every person and business in a better position than we found them.

Responsibilities

• Manage owner and team inboxes daily
• Oversee accounts receivable follow-up, invoice tracking, and payment reminders
• Convert meeting notes into actionable items and calendar reminders
• Track project milestones and notifications
• Prepare and manage permit applications and renewals
• Administer the recruiting process for field technicians
• Handle onboarding and offboarding paperwork
• Validate and summarize weekly time data for payroll
• Maintain trackers for truck registrations and inspections

Requirements

• 5+ years of administrative or office management experience, preferably in home services or construction
• Proficient in CRM or job management tools; ServiceTitan experience is a plus
• Excellent English communication skills, both written and verbal
• Strong attention to detail and proficiency with numbers and spreadsheets
• Self-directed, organized, and able to manage recurring tasks independently

Benefits

• Up to $1800 monthly compensation depending on experience
• 13th month pay
• Performance-based bonuses
• Comprehensive HMO policy, including dependents
• Annual continuing education budget for professional development