Office Manager

Responsibilities

• Manage office supplies, maintenance, cleaning, security and workspace layout
• Maintain company records, documents and internal databases
• Handle all immigration-related administrative procedures (visa/work permit documentation, tracking, coordination with authorities and agencies)
• Support foreign employees with onboarding, arrival documentation and compliance monitoring
• Assist HR with payroll administration, contracts, benefits administration and expense reports
• Plan and coordinate team-building activities and corporate events
• Manage office budgets, process invoices and monitor expenses; negotiate with suppliers and service providers
• Record contracts, amendments and customer orders in internal systems; issue customer invoices and monitor accounts receivable in coordination with customer service and accounting
• Serve as liaison between departments and external stakeholders; manage internal communications, meeting scheduling and travel logistics

Requirements

• Office administration
• 3 years experience
• MS Office proficiency
• Visa processing
• Fluent English
• Invoicing
• Budget management
• Event coordination

Preferred Qualifications

• Experience in a SaaS or legal-tech environment
• Multilingual (Arabic, French or Spanish)
• Experience with payroll and basic accounting workflows
• Familiarity with UAE immigration and labor regulations

Benefits

• Health insurance
• Visa sponsorship/support
• Paid leave
• Hybrid work arrangement (Telework Charter)
• International, fast-growing company with career development opportunities

About the Company

DiliTrust is a leading legal-tech SaaS publisher transforming legal departments globally. With teams across Europe, North America, Latin America and the Middle East, DiliTrust supports thousands of customers with solutions for meeting reporting, contract lifecycle management and AI-assisted legal workflows. The company values trust, inclusion, hands-on spirit, excellence and teamwork, and maintains a stimulating, international work environment with offices including Dubai.