Whiteshield

Executive & Office Assistant

Whiteshield

Posted 1 day ago

Employment Type

Full Time

Location

Dubai

Requirements

Proven experience, Calendar management, Travel coordination, Expense tracking, Office operations, Front desk, Confidentiality, Microsoft Office, Communication skills, Time management

Required Skills

Executive support Office Management Reception Calendar Management Travel coordination Expense Management Microsoft Office Customer Service Event coordination Confidentiality Time Management Communication

Job Description

Responsibilities

  • Provide executive administrative support including complex calendar management, travel planning, email triage, expense tracking and ad-hoc personal assistance for leadership.
  • Act as primary liaison between executives, internal teams and external stakeholders to ensure timely communication and follow-up.
  • Oversee daily office operations: manage supplies, equipment, meeting room bookings, onboarding logistics and vendor/building coordination.
  • Maintain office security and safety procedures and control visitor access as appropriate.
  • Serve as front desk lead: greet visitors, answer and route calls, manage mail and deliveries, and maintain reception and common areas.
  • Support special projects and events, coordinating logistics and materials as needed.

Requirements

  • Proven administrative experience
  • Calendar management
  • Travel coordination
  • Expense tracking
  • Office operations
  • Front desk reception
  • Confidentiality and discretion
  • Microsoft Office
  • Strong communication
  • Time management

Preferred Qualifications

  • Previous experience supporting senior executives
  • Experience in a fast-paced professional services environment
  • Bachelor’s degree or equivalent
  • Bilingual (English and Arabic) is an advantage

Benefits

  • Flexible hybrid working model promoting work–life balance
  • Inclusive, supportive and merit-driven culture
  • Recognition and career progression opportunities for high performers
  • Commitment to equal opportunities and a welcoming workplace

About the Company

Whiteshield is a global policy advisory and AI economics firm that combines advanced technology, data science and expert policy insight to support decision-makers on complex global challenges. The firm operates in the UAE with roles based in Dubai and Abu Dhabi and values professionalism, discretion and collaboration in delivering rapid, high-quality support to clients and leadership.

How to Apply

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