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Executive Virtual Assistant (Healthcare Tech)

Assist World

Posted 10 hours ago

Employment Type

Full Time

Location

Dubai

Requirements

Executive Assistant, Virtual Assistant, Calendar Management, Travel Coordination, Communication Skills, Attention to Detail, Time Management, Problem Solving

Required Skills

Google Workspace Slack Zoom Executive support Virtual Assistant Scheduling Interview coordination

Job Description

Responsibilities

  • Manage complex calendars for multiple co-founders
  • Schedule meetings
  • Resolve conflicts
  • Build in focus time
  • Coordinate domestic and international travel (Flights, hotels, itineraries)
  • Last-minute changes and adjustments
  • Draft and manage emails on behalf of executives
  • Maintain inbox organization and prioritization
  • Schedule internal and external meetings
  • Coordinate interview scheduling with candidates and internal stakeholders
  • Ensure timely follow-ups and confirmations
  • Support hiring coordination to ensure a smooth candidate experience
  • Occasionally assist other team members (e.g., sales leadership) with travel or scheduling
  • Create and maintain documents, Google Sheets, and trackers as needed
  • Support light administrative tasks across the organization (≤10% of workload)
  • Assist with limited personal logistics for the CEO (as needed)
  • Act as a dependable point of support to reduce executive workload

Requirements

  • 3+ years of experience as an Executive Assistant or Virtual Assistant
  • Proven experience supporting senior leadership or founders
  • Strong calendar and travel coordination skills
  • Excellent written and verbal English communication
  • High reliability, responsiveness, and attention to detail
  • Ability to manage multiple priorities with consistency and follow-through

Preferred Qualifications

  • Experience coordinating interviews or supporting hiring processes
  • Familiarity with Applicant Tracking Systems (ATS)
  • Experience working in tech or healthcare environments

Benefits

  • 100% REMOTE
  • $50 birthday bonus
  • $200 testimonial bonus
  • $300 tenure bonus every 6 months
  • $500 entry monthly raffle
  • NO TRACKER. NO PROBLEM

About the Company

We are a growing healthcare technology company with a distributed team of ~32 employees and three co-founders. We are seeking a highly reliable, detail-oriented Executive Virtual Assistant to support senior leadership with daily operations and scheduling. This role will primarily support two co-founders, with occasional assistance to a third co-founder and select team members. Consistency, trust, and responsiveness are critical to success in this role.

How to Apply

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