Executive Virtual Assistant (Healthcare Tech)

Responsibilities

• Manage complex calendars for multiple co-founders
• Schedule meetings
• Resolve conflicts
• Build in focus time
• Coordinate domestic and international travel (Flights, hotels, itineraries)
• Last-minute changes and adjustments
• Draft and manage emails on behalf of executives
• Maintain inbox organization and prioritization
• Schedule internal and external meetings
• Coordinate interview scheduling with candidates and internal stakeholders
• Ensure timely follow-ups and confirmations
• Support hiring coordination to ensure a smooth candidate experience
• Occasionally assist other team members (e.g., sales leadership) with travel or scheduling
• Create and maintain documents, Google Sheets, and trackers as needed
• Support light administrative tasks across the organization (≤10% of workload)
• Assist with limited personal logistics for the CEO (as needed)
• Act as a dependable point of support to reduce executive workload

Requirements

• 3+ years of experience as an Executive Assistant or Virtual Assistant
• Proven experience supporting senior leadership or founders
• Strong calendar and travel coordination skills
• Excellent written and verbal English communication
• High reliability, responsiveness, and attention to detail
• Ability to manage multiple priorities with consistency and follow-through

Preferred Qualifications

• Experience coordinating interviews or supporting hiring processes
• Familiarity with Applicant Tracking Systems (ATS)
• Experience working in tech or healthcare environments

Benefits

• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• $300 tenure bonus every 6 months
• $500 entry monthly raffle
• NO TRACKER. NO PROBLEM

About the Company

We are a growing healthcare technology company with a distributed team of ~32 employees and three co-founders. We are seeking a highly reliable, detail-oriented Executive Virtual Assistant to support senior leadership with daily operations and scheduling. This role will primarily support two co-founders, with occasional assistance to a third co-founder and select team members. Consistency, trust, and responsiveness are critical to success in this role.