Optasia

Administration Manager, UAE, Fintech

Optasia

Posted 2 weeks ago

Employment Type

Full Time

Location

Dubai

Requirements

4+ years, Office management, People Operations, Facilities coordination, IT coordination, Vendor management, HR administration, Onboarding support, Compliance basics, Scheduling logistics, Documentation tools, Communication skills, Multistakeholder, Dubai office

Required Skills

Office Management People Operations Facilities vendor management HR Administration IT Support Onboarding Compliance Reception Event coordination Scheduling Documentation

Job Description

Responsibilities

  • Act as primary point of contact for Dubai office administration across People Ops, Facilities, Office Management, and IT coordination
  • Support employee queries, engagement, wellbeing, and basic disciplinary processes
  • Coordinate onboarding for local new hires and provide first‑days support
  • Oversee facilities: maintenance, repairs, utilities, H&S compliance, emergency procedures, landlord/service provider coordination
  • Manage office operations: supplies, vendors, contracts, assets, office layout, cleanliness, compliance
  • Handle front‑desk/reception: mail, deliveries, visitors, and inquiries
  • Support leaders/teams with scheduling, meetings, events, logistics, and internal initiatives
  • Assist with audits, compliance checks, documentation, and data collection; ensure smooth cross‑functional information flow

Requirements

  • 4+ years in administration/operations/office management
  • Experience supporting HR/People Ops, Facilities, IT coordination, Office Management
  • Strong HR admin, facilities coordination, and office operations knowledge
  • Vendor, contracts, and service provider management
  • Proficiency with common office systems, tools, and documentation
  • Excellent communication, organization, and multitasking skills

Preferred Qualifications

  • Regional office experience (multi‑stakeholder)
  • Fintech or B2B2X environment exposure
  • Event and meeting logistics coordination
  • Health & Safety and emergency procedure familiarity
  • Data handling and audit readiness

Benefits

  • Competitive remuneration package
  • Performance‑based bonus scheme
  • Extra day off on your birthday
  • All required tech equipment
  • Multicultural work environment
  • Opportunities in a high‑growth fintech

About the Company

Optasia is a B2B2X financial technology platform providing scoring, financial decisioning, disbursement, and collection solutions. With over a decade of growth, Optasia advances financial inclusion globally and enables partners and clients with innovative, scalable fintech products. This Administration Manager role supports the Dubai office’s day‑to‑day operations to help teams perform at their best.

How to Apply

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